International recruitment becomes faster and safer when every party understands the process from the beginning. Employers should prepare accurate job terms, verify their recruitment partner, interview candidates carefully and track every document required for lawful deployment.
This guide explains how employers can work with Kadja Kenya Recruitment Agency when sourcing workers from Kenya.
Discuss your workforce requirement on WhatsApp or open KadjaHire Portal.
1. Prepare a Complete Job Order
Before candidate sourcing begins, prepare:
- Company and employer details
- Destination country and work location
- Job title and number of vacancies
- Detailed duties
- Required experience and qualifications
- Basic salary and overtime
- Accommodation, food and transportation
- Working hours and weekly rest
- Contract duration and probation
- Medical-insurance arrangements
- Air-ticket responsibility
- Visa category and processing time
- Recruitment fee and payment schedule
- Guarantee or replacement terms
- Target interview and deployment dates
A complete job order attracts better-matched candidates and reduces delays during selection.
2. Verify the Recruitment Relationship
Employers and agencies should exchange company documents, contact information and written commercial terms. Confirm who is responsible for candidate sourcing, interview expenses, visas, medicals, government processes, flights and post-arrival support.
Employers should request current business and recruitment credentials and independently verify them through the appropriate authorities before transferring money or candidate data.
3. Agree on Candidate Screening
Screening may include:
- CV and employment-history review
- Passport and identity checks
- Professional certificates
- Driving licences
- Introduction videos
- Preliminary interviews
- Skills or trade tests
- Reference checks where practical
- Medical and police-clearance requirements
Only information relevant to recruitment should be collected, handled securely and shared with authorized parties.
4. Conduct Employer Interviews
Employers can interview candidates by video call or in person. For bulk recruitment, a detailed interview schedule should include candidate numbers, venue, dates, transport, assessors and final decision deadlines.
Use consistent questions and scorecards so each candidate is assessed fairly against the same job requirements.
5. Confirm Selection and Employment Terms
Selected candidates should receive the final salary, benefits, duties, work location and contract conditions in writing. Changes made after selection should be communicated and accepted before visa processing continues.
6. Track Documentation and Visa Progress
Document requirements vary by country and job. A typical process may include passport validity, medical examinations, police clearance, employment contract, work visa, attestations, clearances and travel documents.
Create a shared status list showing what has been received, what is missing, who is responsible and the expected completion date.
7. Prepare Workers for Deployment
Before departure, selected workers should understand:
- Employer and destination details
- Job duties and salary
- Airport and flight arrangements
- Documents to carry
- Arrival contact person
- Accommodation and transport
- Workplace expectations
- How to report an emergency or serious problem
8. Maintain Post-Arrival Communication
Employers and recruitment partners should confirm arrival, onboarding and any immediate welfare concerns. Clear communication during the first weeks can resolve misunderstandings before they become larger problems.
Why Work with Kadja Kenya Recruitment Agency?
Kadja Kenya offers local candidate sourcing, employer-focused coordination and support across the recruitment journey. Our objective is to help employers identify suitable Kenyan candidates and manage the agreed process from workforce request to deployment.
For a meaningful quotation, send complete job terms instead of only a job title. This allows the team to assess candidate availability, interview requirements, processing steps and deployment expectations.
Send Your Manpower Request Today
Prepare the positions, number of workers, salary package, country and target date. Then contact our employer team.
Employer WhatsApp: wa.me/254725073251
Recruitment platform: kadjahireportal.com
Talk to Kadja Kenya Recruitment Agency about your workforce requirement.
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